Examination of Student Records - Family Education Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) afford eligible students certain rights with respect to their education records. (An "eligible student" under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) These rights include:

1.The right to inspect and review the student's education records within 45 days after the day the Hamilton Technical College receives a request for access. A student should submit to the Dean of Students or Designee , a written request that identifies the record(s) the student wishes to inspect. The college official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the college official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

2.The right to request the amendment of the student's education records that the student believes is inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA.

A student who wishes to ask the college to amend a record should write the Dean of Students for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.

If the college decides not to amend the record as requested, the college will notify the student in writing of the decision and the student's right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3.The right to provide written consent before the college discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.

The college discloses education records without a student's prior written consent under the FERPA exception for disclosure to college officials with legitimate educational interests. A college official is a person employed by the [College] in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee.

A college official also may include a volunteer or contractor outside of Hamilton Technical College who performs an institutional service of function for which the college would otherwise use its own employees and who is under the direct control of the college with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another college official in performing his or her tasks.

A college official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for Hamilton Technical College.

4.The right to file a complaint with the U.S. Department of Education concerning alleged failures by Hamilton Technical College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202

See the list below of the disclosures that postsecondary institutions may make without consent.

FERPA permits the disclosure of PII from students' education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to college officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student -

  • To other college officials, including teachers, within Hamilton Technical College whom the college has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the college has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
  • To officials of another college where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student's enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
  • To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the college's State-supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
  • To organizations conducting studies for, or on behalf of, the college, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
  • To accrediting organizations to carry out their accrediting functions. ((§99.31(a)(7))
  • To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
  • To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
  • To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10))
  • Information the college has designated as "directory information" under §99.37. (§99.31(a)(11))
  • To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§99.31(a)(13))
  • To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the college determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the college's rules or policies with respect to the allegation made against him or her. (§99.31(a)(14))
  • To parents of a student regarding the student's violation of any Federal, State, or local law, or of any rule or policy of the college, governing the use or possession of alcohol or a controlled substance if the college determines the student committed a disciplinary violation and the student is under the age of 21. (§99.31(a)(15))

Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act

Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act

Jeanne Clery Disclosure of Campus Security - Crime Awareness Policy
The Jeanne Clery Disclosure of Campus Security policy and Campus Crime Statistics Act is a federal law that requires that information about crimes on or around our campus be disclosed. To see the report, click on the Campus Crime Report button below.

You are urged to report any criminal activities or other emergencies to the School Director (or designee). This report can be verbal or in writing, depending on the severity of the situation.

The School Director is responsible for investigating such reports and taking legal or other action if deemed necessary by the situation. In extreme emergencies, the School Director may immediately contact law enforcement officers or other agency personnel, such as paramedics.

Campus buildings are equipped with alarm systems to prevent unlawful or illegal entry. Facilities are opened each morning and closed each evening by college personnel.

Hamilton Tech encourages you to report criminal incidents. It is important that school personnel are aware of any such problems on the Hamilton Tech campus. Hamilton Tech will work with local and state law enforcement personnel if such involvement is necessary.

Constitution Day Observance

Hamilton Technical College proudly observes Constitution Day (September 17th) and holds an annual educational program for all staff and students. This program is held on campus on the actual holiday or the following Monday if the holiday occurs on a weekend.

Selective Service Registration

If a person is required to be registered with the Selective Service System, he must have, in fact, registered before he can receive Student Financial Aid. Please visit to register or check your status: https://www.sss.gov/Home/Registration

Voter Registration

Misrepresentation Policy

Hamilton Technical College is prohibited under federal regulations from making any false, erroneous, or misleading statement directly or indirectly to a student, prospective student, member of the public, accrediting agency, state agency, or to the Department of Education. Misleading statement includes any statement that has the likelihood or tendency to deceive or confuse. A statement is any communication made in writing, visually, orally, or through other means. This includes student testimonials.

Federal regulations further provide that substantial misrepresentation is any misrepresentation on which the person to whom it was made could reasonably be expected to rely, or has reasonably relied, to that person's detriment.
The regulations regarding misrepresentation describe misrepresentation with respect to:

  • Nature of the education program
  • Nature of financial charges
  • Employability of graduates
  • Relationship with the Department of Education.

A Title IV eligible school may not describe its participation in a way that suggests approval or endorsement by the Department of Education of the quality of its educational programs.
Any violation of this directive will result in disciplinary action.

General Complaint Procedure

Hamilton Technical College encourages any member of the college community including students, faculty, or staff; who has a formal complaint or a grievance to first direct their complaint or grievance to the faculty, staff or administrator involved. Should the complaint or grievance not be resolved at that point, or should the member not feel comfortable directing their complaint or grievance to the faculty, staff, or administrator involved, then the individual with the complaint or grievance should submit the complaint in writing to the Student Services Advisor. If the complaint is not resolved after submission to the Student Services Advisor, the complaint should be submitted to the Campus Director or Designee. Complaints concerning administrative matters should be submitted to the College President or designee. Hamilton Technical College will respond within 30 days after receiving the student's completed complaint.

Academic Complaint and Grievance Procedure

If a student has an academic concern or complaint, he/she should meet with their instructor. If this does not resolve the issue or the student is not comfortable directing their complaint or grievance to their instructor, he/she should see the following people in the following order: Academic Dean, then Campus Director. Hamilton Technical College will respond within 30 days after receiving the student's completed complaint.

Schools accredited by the Accrediting Commission of Career Schools and Colleges must have a published procedure and operational plan for handling student complaints. Complainants are encouraged first to avail themselves of the school's complaint procedures. If a student feels that the school has not adequately addressed a complaint or that the school is not in compliance with accreditation requirements, that student may file a complaint with the Commission in accordance with the following:

1. All complaints must be received by the Commission in writing.
2. In order for a complaint to be processed, it should contain:
a. The basis for any allegation of noncompliance with ACCSC standards or requirements;
b. All relevant names and dates and a brief description of the actions forming the basis of the complaint; copies of any documents or materials that support the allegations, when available; and
c. A release from the complainant authorizing the Commission to forward a copy of the complaint, including the identification of the complainant, to the school. This can be achieved by completing and submitting page 2 of the Complaint Form. This form is available on the ACCSC website: http://www.accsc.org/UploadedDocuments/Forms/ACCSCComplaintForm.pdf

Upon receipt of a complaint filed in accordance with the aforementioned format, the Commission will forward a copy of the complaint to the school for a response. Schools are given a period of time upon receipt of the complaint to prepare a response addressing the alleged areas of non-compliance with the Commission's requirements. The Commission may determine, based on a review of the school's response, that the school has adequately addressed the concerns raised in the complaint and is in compliance with the Standards of Accreditation. In all cases, both the school and complainant are notified of the final disposition of the complaint. Although one possible outcome of the complaint process may be the resolution of a dispute between parties, the Commission does not act as an arbitrator.

The Commission's primary responsibility in reviewing complaints is to ensure that member schools remain in continuous compliance with accreditation requirements. The Commission will not intervene on behalf of individuals in cases of disciplinary action or dismissal or review decisions in such matters as admission, graduation, fees, and similar points unless the context suggests unethical or unprofessional actions that seriously impair or disrupt the educational services of an applicant or an accredited school.

If a completed complaint form is not returned, the complaint may not be processed by ACCSC. If there are any questions, please feel free to contact the Commission office at (703) 247-4212.

Accrediting Commission of Career Schools and Colleges
2101 Wilson Blvd., Suite 302, Arlington, Virginia 22201

A copy of the Commission's Complaint Form is available at the school and may be obtained by contacting the School Director or visiting the ACCSC website at: http://www.accsc.org/Student-Corner/Complaints.aspx

​Summary of Civil and Criminal Penalties for Violation of Federal Copyright Laws.

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement. Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or "statutory" damages affixed at not less than $750 and not more than $30,000 per work infringed. For "willful" infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys' fees. For details, see Title 17, United States Code, Sections 504, 505. Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the website of the U.S. Copyright Office at www.copyright.gov.

HAMILTON TECHNICAL COLLEGE Drug and Alcohol Abuse Prevention Program (DAAPP)

Substance Abuse Program
Hamilton Technical College has established a program with a goal of reducing and/or eliminating drug and/or alcohol abuses. The staff and faculty are committed to providing support to those who need assistance in becoming aware of the hazards associated with substance abuse. Without violating federal and/or state laws, Hamilton Tech will make a legitimate effort to provide necessary programs and services consistent with a goal of educating students on how to deal with substance abuse. Whenever legally possible, the college will protect the confidentiality of the discussions relating to substance abuse. Please see Student Services for referrals to substance abuse resources.

Substance Abuse Policy
In accordance with The Drug-Free Schools and Communities Act Amendments of 1989, Hamilton Tech is committed to creating a drug free environment that promotes the intellectual, social, emotional, ethical, and physical well-being of its campus members. The commitment includes maintaining a campus environment conducive to the intellectual and personal development of students and to the safety and welfare of all members of the campus community. Hamilton Tech has an established goal of reducing and/or eliminating drug and/or alcohol abuses. The staff and faculty are committed to providing support and directing students to resources associated with substance abuse. If a student has, or knows of students who have problems in this area he/she is urged to contact the Dean of Students or the Student Services Advisor. Whenever legally possible, the college will protect the confidentiality of the discussions relating to substance abuse.

Health Risks Associated with Substance Abuse

Alcohol Use
The use of alcohol serves as a depressant that affects the central nervous system of the body. Effects of alcohol use include, but are not limited to, slowed motor skills, loss of judgment, blurred vision, physical sickness, blackouts, and in extreme cases death. Impact on student success includes poor attendance, poor test performance, failure to complete assignments, and course failure.

Drug Use
The use of drugs, (controlled substances) has a multitude of mind altering, debilitating, and in some cases catastrophic effects for the user. Effects include, but are not limited to, slowed motor skills, loss of appetite, lack of motivation, irritability, inability to concentrate, violent outbursts and in some instances death. Impact on student success includes poor attendance, inability to concentrate or focus, poor academic performance, and course failure.

Alcohol and Drug Resources and Services
The following are resources in the Quad City and surrounding areas for Substance Abuse. Hamilton Tech does not suggest nor endorse any program over another.

Alcoholics Anonymous 24 hour service: (309)764-1016.
http://aaquadcities.com (Covers Illinois District 90, Iowa District 9 and Illowa Intergroup)
The Illowa Intergroup, 1706 Brady Street, Midtown Plaza Suite 201, Davenport, IA 52803
Office hours: 9:00 to 5:30 Monday- Friday

Quad Cities Area of Narcotics Anonymous Helpline: (300) 897-6242
P.O. Box 37, Davenport, Iowa 52805 info@qcana.org

Treatment Services
Center for Alcohol & Drug Services, (CADS)
Davenport, IA- (563)326-1150 or (563)26-4116
Rock Island, IL-(309)788-4571

Riverside Alcohol & Drug Treatment
Rock Island, IL-(309)779-2800

River Bend Christian Counseling - Moline (309) 757-0300
Tri-County Alcohol and Drug Services, LLC - East Moline (309) 752-9740
Alcohol and Drug Education Clinic, Inc - Rock Island (309) 794-1097
Family Counseling and Psychology Center, P.C., DUI Services - Rock Island (309) 788-6374
Alcohol and Drug Educational Services - Rock Island (309) 786-2992
New Life Outpatient Center-Davenport (563) 355-0055
Margaret Stutsman Lodge-East Moline (309)792-2840
Good Shepherd Foundation - Geneseo (309) 944-6205 or (309) 944-3258
Bridgeway, Inc - Kewanee (309) 852-5541
The Abbey-Bettendorf (563)355-4707

Sanctions for Violation of Local, State, and Federal Laws
Local statutes adhere to State guidelines regarding sanctions for violations.

Alcohol Use
Iowa State law considers the illegal possession and use of alcohol a simple misdemeanor. Please see the following link for full detail: http://www.legis.state.ia.us/IACODE/1997/123/47A.html
Federal laws likewise prohibit the underage use of alcohol. Please see the following link for full detail:

Drug (Controlled Substance) Use
Iowa State law considers the manufacture, delivery, or possession of illegal drugs to be a class "B" felony, punishable by confinement of up to fifty years and fines up to $1 million. Please see the following link for a full detail: http://www.legis.state.ia.us/IACODE/1995/124/401.html
Federal law (specifically the Controlled Substances Act passed in 1970) likewise prohibits the manufacture, distribution and possession of controlled substances. Please see the following link for full detail on the limitations and sanctions for violation of this act: http://nationalsubstanceabuseindex.org/act1970.htm
Eligibility for student aid might be suspended if you have a drug offense while you are receiving federal student aid (grants, loans, or work-study). When you complete the FAFSA, you will be asked whether you had a drug conviction for an offense that occurred while you were receiving federal student aid. If the answer is yes, you will be provided a worksheet to help you determine whether your conviction affects your eligibility for federal student aid.
If your eligibility for federal student aid has been suspended due to a drug conviction, you can regain eligibility early by successfully completing an approved drug rehabilitation program or by passing two unannounced drug tests administered by an approved drug rehabilitation program. If you regain eligibility during the award year, notify your financial aid office immediately so you can get any aid you're eligible for.
If you are convicted of a drug-related offense after you submit the FAFSA, you might lose eligibility for federal student aid, and you might be liable for returning any financial aid you received during a period of ineligibility. - To view more information on convictions and effect on eligibility please see: https://studentaid.ed.gov/sa/eligibility/criminal-convictions#page
Discipline for Violation of Substance Abuse Policy

  1. Direct involvement or participation in the selling of any controlled substance or paraphernalia associated with controlled substances on or about school property or at school sponsored events will result in the following:
    1. Expelled from school.
    2. A report will be filed with the police.
  2. Anyone involved with or participating in consuming, using, or giving alcoholic beverages or controlled substances or paraphernalia associated with controlled substance, or are under the influence of same or possession of same, on or about school property or school sponsored activities, will be:
    1. Expelled from school
    2. Advised to enter a substance abuse program
    3. Informed they are not going to be considered for readmission unless evidence of participation in an approved substance abuse program is supplied to the school as part of the appeal process.

Accrediting Commission of Career Schools and Colleges

2101 Wilson Blvd., Suite 302, Arlington, Virginia 22201

A copy of the Commission's Complaint Form is available at the school and may be obtained by contacting the School Director or visiting the ACCSC website at: http://www.accsc.org/Student-Corner/Complaints.aspx
Hamilton Tech is approved by the Department of Education to participate in financial aid programs for those students who qualify.
The college voluntarily undergoes periodic accrediting evaluations by teams of qualified examiners including subject experts and specialists in career education and private college administration.
Iowa Division of Vocational Rehabilitation
Illinois Department of Rehabilitation Services
Social Security Administration
Workforce Investment Act
Approved for veteran's training
Iowa Student Aid Commission
Hamilton Technical College is registered by the Iowa Student Aid Commission on behalf of the State of Iowa. The commission's contact information for students wishing to inquire about the college or file a complaint is: https://www.iowacollegeaid.gov/content/constituent-request-review
Documents verifying accreditation and approvals may be reviewed in the Campus Director's Office, by appointment, during regular business office hours.